Admin Executive

SmartOSC is seeking an Admin Executive to manage day-to-day office administration for the HCM office while also supporting administrative matters for SmartOSC’s overseas branches. This role is critical in keeping office operations running smoothly, coordinating logistics and procurement, and acting as a reliable point of contact for both local staff and international offices.

– Welcome visitors by greeting them, in person or on the telephone; direct and announce them appropriately; answer or refer inquiries.

– Receive and sort daily mail and deliveries.

– Monitor and order supplies, and distribute office equipment (stationery, telephone cards, etc.) following procedures.

– Support paperwork and procedures to apply for visas, passports, and work permits for staff.

– Arrange travel, and book hotels and air tickets.

– Support clerical duties, advance requests, and payment requests between staff and the Finance Department.

– Manage and purchase the Company’s assets.

Support logistics for events and programs organized by the Company.

– Handle administrative tasks and coordination for SmartOSC’s overseas offices/branches, liaising in English with international teams and stakeholders.

– Other tasks assigned by Line Manager.

– Graduated university majoring in Economics, Administration Management, Human Resources Management, or a related field.

– 2+ years of related experience, ideally in a company with over 100 staff.

– Experience and a good network for handling visa and passport applications for staff going onsite.

– Excellent negotiation skills to secure the best price and quality when purchasing for administrative tasks.

– Passion for administration work.

– Good knowledge and skills in customer care service.

– Ability to work effectively with SmartOSC’s overseas offices/branches in a multicultural, global environment.

– Good command of English (written and spoken) is a plus.

​At SmartOSC, we offer the best to your values:

– Attractive salary package

– Salary review twice a year

– Flexible working hours (between 7:30am – 7:30pm on staff’s preference)

– Premium health care

– Working in one of the largest digital transformation agencies in Asia – Professional English environment

– Firm’s Certified Qualifications Sponsorship for career development

– Annual company trip inside or outside Vietnam

– Other fun activities: happy hour, quarterly team building, football club, yoga club, swimming club, charity activities, etc.

– Free entertainment parties: Birthday party, Anniversary party, Sum-up Party, Year-End Party, etc

Note: By submitting your resume for this position, you acknowledge and consent that the Company may collect, use, store, disclose (where necessary), and otherwise process your personal data for recruitment-related purposes, including evaluating your application, communicating with you, and making hiring decisions. Your personal data may be shared with relevant third parties involved in the recruitment process on a need-to-know basis. You acknowledge and consent that the Company shall retain your personal data for as long as necessary to fulfil the above purposes or to comply with applicable legal obligations. Where permitted by applicable law, you may submit a written request for the deletion of your personal data.​